How do we use your personal data?

Providers; We use your personal data to match your skills and experience with a potential employer. We will initially collect basic information on you such as contact details, skills and experience, availability and then pass this on to the employer in search of personnel. If you are chosen by the client and go through to the next stage we may then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We may use your data to send you information that you may find interesting such as suggesting other jobs to you.

Employers; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.

Homeowners; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.

How long do we keep your personal data for?

We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

When determining the relevant retention periods, we will take into account factors including:

• our contractual obligations and rights in relation to the information involved;
• legal obligation(s) under applicable law to retain data for a certain period of time;
• statute of limitations under applicable law(s);
• (potential) disputes;
• if you have made a request to have your information deleted; and
• guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information once this is no longer needed.

Who do we share your personal data with?

Providers; We share your personal data with the employers who have position to fill, in order to determine with the client whether you are a good fit for the available position.

We may also conduct checks on you to verify the information you have provided and where we do this we share your information with our appointed background checking company.

Unless you specify otherwise we may share your data with any of our associated third parties in order provide you with the best possible service.

Employers; We share your data with providers during the course of providing resource marching services to you, and with third parties as part of our contractual relationship.

Homeowners; We share your data with providers during the course of providing resource marching services to you, and with third parties as part of our contractual relationship.

What legal basis do we have for using your information?

For prospective providers, employers, and homeowners, our processing is necessary for our legitimate interests – we need this information in order to be able to assess suitability for potential roles, to find potential providers and to contact employers and homeowners.

We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You can find out more about the information in these balancing tests by contacting us using the details below.

If you are submitted as a match , then this may involve the processing of more detailed personal data including sensitive data that you or others provide about you.

Where we need consent for some activities we take you consent as given unless or until you opt-out. For other types of e-marketing we require your explicit consent

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available opportunities.

Do we make automated decisions concerning you?

We may make automated decisions about you during the matching stage of the process.. As these assessments may result in a provider being deemed not suitable for a position by means of a solely automated assessment based on the providers data provided.

How do we safeguard your personal data?

We take the security of your data very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your personal data.

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

1.The right to be informed – You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.

2.The right of access – You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3.The right to rectification – You are entitled to have your information corrected if it’s inaccurate or incomplete.

4.The right to erasure – This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5.The right to restrict processing – You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6.The right to data portability – You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

7.The right to object to processing – You have the right to object to certain types of processing, including processing for direct marketing.

8.The right to lodge a complaint – You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9.The right to withdraw consent – If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact here:

Data controller: – data@timesaverecruitment.co.uk